UNITED STATES SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A

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Securities Exchange Act of 1934 (Amendment No. __ )

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Kavilco Incorporated

 

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Your Kavilco Board of Directors and CFO would like to meet with you on

ZOOM

SAVE THE DATE

SATURDAY NOVEMBER 7, 2020

1:00 pm ALASKA TIME

Go to www.zoom.us - Click on “Join a Meeting” Enter Meeting ID: 868 3490 7516

We would like to provide you with an update on what is happening in Kasaan, and what is happening in Kavilco’s portfolio. We would also like to answer any questions you may have during this informational meeting.

If you can, please send your questions ahead of time to info@kavilco.com

 

 

Kavilco Incorporated

1000 2nd Ave, Suite 3320

Seattle, WA 98104

 

 

 

October 6, 20179, 2020

 

Re: Annual MeetingANNUAL MEETING - VOTING BY MAIL ONLY!

 

Dear Shareholder,

 

You are invitedKavilco will not be holding an in-person annual meeting and dinner this November because of the restrictions on gatherings due to attend Kavilco’s 44th Annual MeetingCOVID-19, however, Kavilco is still obligated by the rules of the Securities and Exchange Commission to be held on November 4, 2017 at The Landing in Ketchikan, Alaska. Details about the meeting are described in the enclosed Notice of Annual Meeting and Proxy Statement.hold annual elections.

 

We strongly encourage youBecause there is no in-person annual meeting or dinner your Kavilco Board of Directors has increased prize amounts for returning your ballot. The prizes this year total $17,000! As there are only 162 people with class “A” voting shares, your chances to attendwin are very good.

The enclosed ballot for the Annual Meeting. Attendance at our shareholder meetings helps to maintain good communicationannual election and understanding. Chief Financial Officer Scott Burns and I willprizes must be there to reportreceived on current operations and discuss future plans. We will also provide time for your questions and comments.or before November 5, 2020.

Voting is one of your most important rightsright and responsibilitiesresponsibility as a shareholder. We urge you toYou must vote by mail with the enclosed ballot as soon as possible. If we do not get over 50% of the vote back, we will have to redo the vote and this will be done at thea cost ofto all shareholders.

 

We believe that Kavilco’s BoardKavlico’s board and management have avoided the pitfalls of other Southeast Native corporations and major economic events over the past twofour decades because of independent thinking and research. We have established a tradition of integrity, insight and vision. Your Boardboard has made decisions that we believe are conservative and protective of your financial portfolio in keeping with our mission statement, “To honor the vision and unselfish actions of our Kasaan Haida ancestors and elders, the goals of Kavilco Incorporated are to provide dividends and to preserve the assets for all generations to come.”

 

The Board of Directors recommends your strong support for the Board-approvedboard-approved management proxy. By voting with the enclosed BALLOT and returning it in the prepaid envelope provided, you will help to assure our continued success.

 

Sincerely,

/s/Louis L. Jones, Sr. President

 

Encl.

LLJ/cmd

 

 

Mission Statement

 

“To honor the vision and unselfish actions of our Kasaan Haida ancestors and elders, the goals of Kavilco Incorporated are to provide dividends and to preserve the assets for all generations.”

 

Kavilco is working for our Shareholders and working to preserve our Haida heritage.

The shareholders voted to make land and dividends the top priority of the Corporation. Kavilco Incorporated is becoming a leading Native Corporation in Alaska and in the Country.country. We are on the right track with the financial management, that is in place and we are doing this while focusing on our heritage.

 

This approach started when Kavilco selected land that included the Totem House and Old Kasaan property to work to preserve our important Haida heritage. Kavilco Thecollaborated with the Kasaan Haida Heritage Foundation and the Organized Village of Kasaan also worked together to restore the most cherished symbol of Kasaan’sKasaan history: Chief Son-I-Hat’s Whale House/Náay I´waans and Totem’sthe Totems Historic District Park. By forming the Kasaan Haida Heritage Foundation we are able tocan apply for grants enabling us to (among other things,) record Haida history and to record the history of Kasaan.Kasaan, and maintain the Totem Historic District.

 

Some of the other Kavilco projects that Kavilco has worked on to directly benefit the community of Kasaan range from the powerhouse lease; the bulk fuel lease; the water easement & amendments lease; the road system to the shareholdersshareholder’s subdivision and the tie to the Prince of Wales road system; lots issuedconveyed to shareholders in 1987; the easement to the State for a boat harbor; space for a helicopter landing site for medical emergencies; lease to AP&T for a cell tower; 15 year lease to the Organized Village of Kasaan for office space in the Red Bunkhouse, the lease includes full renovation by OVK and $1 per year; solid waste site (garbage dump) and the building and operation of the sawmill for local employment.

 

Kavilco is working for the shareholders to preserve our community and our Haida heritage while making land and dividends the top priority of the Corporation.

 

The Board of Director’sDirectors are privileged to be working hard on behalf of the Shareholders.


Board Members for Re-Election on the Management Ballot

 

Text Box:Marie K. Miller / Vice President

I have worked for the City of Ketchikan for twenty-five years beginningtwenty-eight years. I began as the Assistant and was promoted to Training Coordinator in 1999 and sincethen in 2001, I have heldwas appointed as the position of Human Resources Manager. I have been a Kavilco Board Member since 2003 and was elected as Vice President of the Kavilco Board of Directors on January 17, 2014.

I have three beautiful daughters,daughters: Tara, Hailee, and Jenna, andas well as two grandchildren,grandchildren: Treven and Harley. Before Hailee went offjust graduated college with a bachelor’s degree in elementary education; it has been her life-long dream to Collegebe a teacher.  Jenna started college last year and Jenna went into High School, (and got busyhas not quite decided what she is going to do, but whatever she does will be a success.  When my girls were younger, they loved helping out with Kayhi sports) they helped the Kasaan Haida Heritage Foundation by putting baskets together and participating in the auction.  They both miss being able to attend and help out with the auction.

I am the daughter of Walter B. Young Jr. and Kathy PeaveyPeavey. They both spent a majority of their childhood living in Kasaan.  When I was a young girl, we spent many summers in Kasaan up until my dad passed away. For this reason, Kasaan has always held a special place in my heart; the happiest memories I have of my dad are the times we spent there. I remember my dad telling me that someday Kavilco would godo great things and he was absolutely right. I am honored to have played a small role in that and I hope to continue on the Board as the first female Vice-President and it is my hope to continue on the Board.Vice-President. Thank you for your support.

 

RText Box:amonaRamona Hamar, Director

Ramona Hamar has been a director during the following major economic events: Timber sale to ITT Rayonier for $25 million, recessions of 1980 and 1982, sale of Net Operating Loss to Drexel, Burnham and Lambert, Group Inc., 1987 stock market crash, Internal Revenue Service audit on the Net Operating Loss, oversight on the process to become a Registered Investment Company, biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0% and the current stagnant economy.

Ramona began working at Mt Edgecumbe Hospital as a Dental Assistant after graduating May 11,1962, Juneau Hospital, Anchorage Hospital, Juneau Hospital, then Anchorage Hospital over 13 years. She also worked on the pipeline for 2 ½ Years, Then with Dr. Fredenburg and Private Practice filling in as needed. In June of, !991 she went to work for Southcentral Foundation and has been there now for 29 years.

 

Text Box:Jeane Breinig, Director

Háw’aaHa’waa for the opportunity to serve you on Kavilco’s Boardboard of Directors.directors. It ishas been an honor and a pleasure to work with the other Directorsdirectors and our CFO to maintainprovide a steady stream of dividends while maintaining Kavilco’s strong financial position.  We all agree it is importantaim to maintain a healthy shareholder dividend stream while protecting our principal, protect our land, and develop our rich cultural assets. Thank you.I have also thoroughly enjoyed serving as KHHF secretary where we, with your generosity, have raised funds for scholarships, Haida language projects, Náay I’waans/Whale house restoration, and most recently the restored Bear pole.

Raised

Born and raised in Ketchikan and Kasaan, Jeane has been married to Chris for 31 years, and they look forward to soon retiring in Kasaan. Jeane(T'áaw xíwaa) is the daughter of Julie and the late Perry Coburn.and Julie (Wahaal Gidaak) Coburn, and granddaughter of Anna Frank (T'áaw xíwaa) and Louis (Staast) Jones. She carriesis Taaslaanas , Raven, Brown Bear clan.

Jeane worked for over 10 years in the aviation industry and held positions in reservations, dispatch, flight attendant, and training manager until deciding to pursue a college education. She went on to earn an associate, bachelors, masters, and doctorate degree from the University of Washington.

In 1994, she and her maternal grandmother’s name (Anna Frank Jones)T'áawxíwaa, which means “copper ribs.” Jeanehusband Chris and Chris have two sons, Lee (28)(Staast) and Luke (26). Lee’s Haida name,Staast, is from his maternal great-grandfather (Louis Leer Jones). Luke’s Haida name isSeegaay.Jeane spent several years working in the airline industry in Ketchikan and Anchorage, and then(Seegaay) returned to college, earned a PHD inAlaska and Jeane began her university career, serving as Professor of American Indian Literature and began teachingAlaska Native Literatures at the University of Alaska in Anchorage in 1995. Jeane has served as Professor andAnchorage. She was promoted to Associate Dean, and was recently promoted to Associatethen Vice Chancellor for Alaska Natives &and Diversity. Jeane was the recipient of the 2018 University’s Edith Bullock Prize for Excellence in teaching, research, and service that came with a $15,000 stipend.  Jeane retired in 2019 and she was awarded Professor Emerita status. Jeane and Chris are thoroughly enjoying the chance to spend more time in beautiful Kasaan.

 
 
 

 

NOTICE OF 4447th ANNUAL MEETINGELECTION

 

 

DATE:DATE BALLOTS DUE: November 4, 20175, 2020

 

REGISTRATION: 11:00 a.m. to 12:00 Noon

MEETING BEGINS: 1:00 p.m.

PLACE: The Landing

3434 Tongass, Ketchikan, AlaskaVOTING BY MAIL ONLY

 

ITEMS OF BUSINESS: (1) To elect three Class I Directors with a term expiring in 2020.2021. Nominees are Marie Miller, Ramona Hamar, and Jeane Breinig, and Marie Miller.

 

(2) to ratify the Company’s selection of independent certified public accountants, and

(3) to consider such other business as may properly come before the meeting or any adjournments thereof.

accountants.

 

RECORD DATE: You are entitled to vote if you were a shareholder with class “A” shares at the close of business on October 6, 2017.9, 2020.

 

VOTING BY PROXY: Promptly complete, sign and return the enclosed BALLOT in the postage paid envelope provided regardless of whether or not you planas there will be no in-person meeting due to attend the annual meeting. You may still vote in person at the meeting even though you have previously signed and mailed a proxy.restrictions on large gatherings due to COVID-19.

 

THIS PROXY STATEMENT AND BALLOT ARE BEING DISTRIBUTED ON OR ABOUT OCTOBER 6, 2017.9, 2020. THE BALLOT MUST BE RECEIVED BY NOVEMBER 5, 2020 IN ORDER FOR YOUR VOTE TO BE COUNTED.

 

By order of the Board of Directors,

/s/Laird A. Jones,

Secretary

 
 

Questions And Answers About The Annual Meeting And Ballot

 

1.        WHY AM I RECEIVING THESE MATERIALS?

You are receiving these materials because you are a voting shareholder. The Board of Directors of Kavilco Incorporated areis soliciting the return of your ballot. Shareholders are encouraged to complete and mail the enclosed BALLOT, regardless of whether or not they plan to attend the meeting, to help ensure a quorum. If

2.       IF I FILL OUT THE BALLOT THEN DECIDE TO ATTEND THE MEETING, CAN I TAKE IT BACK AND CHANGE MY VOTE AT THE MEETING?

Yes you can. You can change your vote by submitting a new ballot any time before the deadline or by voting in person at the meeting. The latest dated ballot is the one that will be counted if you submit more than one. Your earlier ballot will be revoked if you attend, register and vote in person at the annual meeting, or if you file a later-dated ballot with the Independent Inspectors of Election before 1:00 p.m. Alaska Standard Time on Saturday, November 4, 2017. Only your final ballot counts.

Shareholders are encouraged to attend the meeting and place their own vote(s), and shareholders are also encouraged to complete and mail the BALLOT, regardless of whether or not they plan to attend the meeting, to help ensure a quorum.

 

3.

2.       WHO IS ENTITLED TO VOTE?

Only shareholders of record holding Class “A” shares at the close of business on October 6, 2017the record date noted on the Notice of Annual Election are entitled to vote.

 

4.

3.       WHAT IS THE QUORUM REQUIREMENT OF THE MEETING?ELECTION?

The bylaws of the Corporation state that at least a majority of the total number of shares of Class “A” stock must be present, eithermail in person or by proxy,their ballot to establish a quorum atfor the meeting.election of officers. The quorum requirement for holding the meeting and transacting businesselection is a majority of 50% plus one (1) vote of the shares of Class “A” stock. Conducting business will begin when a quorum is established.

 

5.

4.       WHY IS DISCRETIONARY VOTING AN OPTION ON THE BALLOT?

Discretionary voting givesprovides you with the Kavilco Incorporatedoption to give voting authority to the management appointed proxy holders indicated on the ballot. These proxy holders will vote on your behalf for any such matter where discretionary ballot holders maximum flexibility for purposes of electing the Board Approved Nominees. In the event that Kavilco does not have enough votes to elect all three of its nominees, each Board Approved Nominee has agreed that Kavilco’s discretionary ballot holders may cast their ballotsvoting is requested or where no choice is indicated for the remaining management nomineesproposal, and in order to select as many as possible.any other matters that may lawfully come before the meeting.

 

6.

5.       WHAT IS THE VOTE REQUIREMENT TO APPROVE EACH OF THE PROPOSALS?

 

In proposal 1, “Election of Directors,” the nominees receiving the three highest vote totals of affirmative votes will be elected.

 

In proposal 2, Ratification of Peterson Sullivan LLPBDO as Independent Certified Public Accountants will be approved if it receives more affirmative votes than negative votes.

 

7.

6.       WHAT DO ABSTAIN AND WITHHOLDDOES "ABSTAIN" MEAN ON THE BALLOT?

Withholding your vote will reduce that number of votes from the total amount of votes (shares) that you can apply to other nominees and will still allow those shares to be counted toward a quorum. Abstentions will have no effect on the outcome of either proposal, but will allow your shares to be counted toward a quorum.

 

8.

 7.       WHO WILL COUNT THE VOTE?

An independent Inspector of Elections is enlisted to tabulate the votes. Teuscher Ruf & Walpole, LLC has been enlisted to tabulate the votes this year.

 

9.

8.       WHO WILL BEAR THE COST OF SOLICITING VOTES AND SECURITIES AND EXCHANGE COMMISSION COMPLIANCE FOR THE MEETING?

Kavilco Incorporated will pay the entire cost of preparing, assembling, printing, mailing, and distributing thesethe proxy materials of board approved management ballots and proxy statements as well as submitting itthem to the Securities and Exchange Commission for review.

 

10.

9.       MAY I PROPOSE ACTIONS FOR CONSIDERATION AT THE NEXT ANNUAL MEETING?

In order forFor a shareholder to make a proposal at the next Annual Meeting, the written proposal must be received by the Secretary no sooner than June 6, 20188, 2021 and no later than July 6, 2018.8, 2021. These proposals must be in writing and sent to: Kavilco Incorporated, 1000 Second Avenue, Suite 3320, Seattle, Washington 98104. These proposals will need to comply with Kavilco’s BylawsKavilco bylaws and the Securities and Exchange Commission regulations regarding the inclusion of shareholder proposals in Company-sponsored proxy materials.

 

11.

10.       MAY I NOMINATE INDIVIDUALS TO SERVE AS DIRECTORS AT THE NEXT ANNUAL MEETING?

In order forFor a shareholder to nominate one or more persons for election as director(s) at the next Annual Meeting, the nomination(s) must be received by the Secretary no sooner than June 6, 20188, 2021 and no later than July 6, 2018.8, 2021. The nomination(s) must be in writing and sent to: Kavilco Incorporated, 1000 Second Avenue, Suite 3320, Seattle, Washington 98104. The nomination(s) and each nominee will need to comply with Kavilco’s BylawsKavilco bylaws and the Securities and Exchange Commission regulations regarding proxy solicitations and does not grant any shareholder a right to have any nominee included in the Company’s proxy statement. Independent nominees must submit separate proxies.

 

12.11.       WHATmatters would not be considered for voting at the meeting?

Some items that would not be considered are, but are not limited to: (a)Motions from the floor on substantive matters that could have been included in the Notice of Meeting and Proxy Statement. (b)Matters that have already been voted on.

(c) (c)Matters that are within the discretion of the Chairman of the Board of Directors, and not proper for a shareholder vote. (d)Matters that have been ruled out of order.

 

13.

12.       DOES KAVILCO PROVIDE SPACE FOR WRITE INWRITE-IN VOTING?

Kavilco does not provide a space for write in voting because we must submit an approved management proxy to the Securities Exchange Commission.No. Write in voting is not allowed by the Securities Exchange Commission.

 

14.

13.       HOW MANY VOTING SHARES DOES KAVILCO CURRENTLY HAVE?

Kavilco currently has 11,212.8410,782 shares outstanding of Class A stock. As of the record date on the Notice of Annual Meeting, Kavilco knows of no person to be the beneficial owner of more than 5% of the outstanding shares of the Company.

 

15.

14.       HOW DO I GET AN ADDITIONAL COPY OF THE AUDITED FINANCIAL STATEMENTS?

The audited financial statements were mailed to you on February 24, 2017.2020. Additional audited financial statements can be provided to you at no cost. Contact the Corporate Secretary for Kavilco Incorporated at 1-800-786-9574 and a copy of the audited financial statements will be sent to you within three business days of your request.

 

16.

15.       WHAT SHOULD I DO IF I RECEIVE OTHER BALLOTS & PROXY STATEMENTS?

The Board is not responsible for the accuracy or legality of any other ballot or proxy statement except the Kavilco management approvedmanagement-approved ballot. To ensure Class A shareholders have Kavilco’s latest proxy statement and ballot to vote, the company may conduct multiple mailings prior to the annual meeting. To vote as your Board of Director’s recommend,USE THE ENCLOSED BALLOT. Only the latest dated ballot you vote will be counted. Photocopied, faxed, or electronically transmitted copies of ballots will not be counted.

 

 
 

 

PROPOSALS TO BE VOTED ON

 

Proposal 1 Election of Directors

Kavilco’s bylaws provide that the corporation shall be managed by a Board of Directors composed of nine (9) members elected in three (3) classes, each consisting of three (3) members. The election of directors is staggered so that only three (3) directors are elected each year. The Board of Directors recommends the election of the three (3) nominees listed below, all of whom are presently Board members, to serve a three (3) year term and until their successors are elected and qualified:

 

Jeane Breinig

Marie Miller

Ramona Hamar

Marie MillerJeane Breinig

 

Unless otherwise instructed, the ballot holders will vote proxies received on the ballot for these nominees. The ballot holders may utilize cumulative voting with respect to the nominees and may allocate their votes among each nominee in their sole discretion. Each nominee has advised the Company that he or she will serve as a director if elected. In the event any nominee should not be available for election, the discretionary authority provided in the proxy will be exercised to vote for such other person(s) as may be designated by the present Board of Directors.

 

Board Structure and Compensation

 

The Board officers as defined by the corporate by-laws are President/Chairman, Vice President, Secretary, and Treasurer. However, Kavilco does not currently have a Treasurer, and instead employs a Chief Financial Officer. The Board of Directors recommends that each shareholder voteFOR the election of the Class I incumbents: Jeane Breinig,Marie Miller, Ramona Hamar, and Marie Miller.Jeane Breinig

 

Information as to Nominees and Continuing Directors

On the Record Date, there were 11,212.8410,558 shares of Class “A” Stock of the Company outstanding. The following table shows the beneficial ownership of the officers and directors of the Company individually and as a group, of Class “A” stock as of October 6, 2017:the record date on the Notice of Annual Meeting:

Independent Directors & Officers
Name/Age/AddressPositions & Offices with the CompanyClassDirector SinceTerm ExpiresPrincipal Occupation/ Employment During Past Five YearsAmount of Beneficial Ownership/% of Class “A” StockOther Directorships Held by Director or Nominee for Director in the past 5 years
Jeane Breinig, PhD, 65

Nominee

Director

I19932020Associate Vice Chancellor, and Associate Dean, University of Alaska

130

1.24%

Kasaan Haida Heritage Foundation, Secretary, Alaska Humanities Forum, Sealaska Heritage Institute, University of Alaska Press, RurAL Cap, Executive Committee
Kenneth Gordon, 60DirectorII19942021Realtor, Exit Real Estate Professionals

127

1.21%

Alano Club
Eleanor Hadden, MA, 68DirectorIII20142022Curator, AK Native Heritage Center

109

1.04%

AK Area Institute Review Board, Co-Chair; Kasaan Haida Heritage Foundation, Treasurer
Ramona Hamar, 77

Nominee

Director

I19732020Administrative Support, South Central Foundation Dental

150

1.43%

None
Laird A. Jones, MBA, 65SecretaryIII19942022Manager, Vocational Training & Resource Center, CCTHITA

109

1.04%

Kasaan Haida Heritage Foundation, President; National Johnson O’Malley Assoc. Board Secretary, Sealaska Shareholder Participation Committee, Southeast Region Chair
Louis L. Jones, Sr., 82PresidentII19792021Retired Chief Engineer, Alaska Marine Hwy.

10

0.10%

None
Marie K. Miller, 55

Nominee

Vice-President

I20032020Human Resources Manager, City of Ketchikan

100

0.96%

None
Frederick O. Olsen, Jr., 59DirectorII20122021Tourism Director, Organized Village of Kasaan (OVK)

100

0.96%

SEARHC (SouthEast Alaska Regional Health Consortium), Chair, Vice Chair
Organized Village of Kasaan, Vice President, President
Southeast Alaska Indigenous Transboundary Commission, Chair
Kasaan ANB, President
KHHF, Vice President

Melanie Young, 51

 

DirectorIII19972022

Family Services Specialist, Women in Safe Housing (WISH); Administration, JBC Product Management.

Administration, Fast Signs

100

0.96%

None

Scott Burns, 74

 

Chief Financial Officer / Chief Compliance OfficerChief Financial Officer/Chief Compliance Officer for Kavilco

0

0.00%

None

 

 

Independent Directors & Officers
Name/Age/AddressPositions & Offices with the CompanyClassDirector SinceTerm ExpiresPrincipal Occupation/ Employment During Past Five YearsAmount of Beneficial Ownership/% of Class “A” StockOther Directorships Held by Director or Nominee for Director in the past 5 years
Jeane Breinig, PhD, 62NomineeDirectorI19932017Associate Vice Chancellor, and Associate Dean, University of Alaska

130

1.08%

Kasaan Haida Heritage Foundation, Secretary, Alaska Humanities Forum, Sealaska Heritage Institute, University of Alaska Press, RurAL Cap, Executive Committee
Kenneth Gordon, 57DirectorII19942018Realtor, Exit Real Estate Professionals

100

0.86%

Alano Club
Eleanor Hadden, 65DirectorIII20142019Curator, AK Native Heritage Center

109

.91%

AK Area Institute Review Board, Co-Chair; Kasaan Haida Heritage Foundation, Treasurer
Ramona Hamar, 74DirectorI19732017Administrative Support, South Central Foundation Dental

150

1.29%

None
Laird A. Jones, MBA, 62SecretaryIII19942019Manager, Vocational Training & Resource Center, CCTHITA

109

0.94%

Kasaan Haida Heritage Foundation, President; National Johnson O’Malley Assoc. Board
Louis L. Jones, Sr., 79PresidentII19792018Retired Chief Engineer, Alaska Marine Hwy.

10

.08%

None
Marie K. Miller, 52NomineeVice-PresidentI20032017Human Resources Manager, City of Ketchikan

100

0.86%

None
Frederick O. Olsen, Jr., 56DirectorII20122018Tourism Director, Organized Village of Kasaan (OVK)

100

0.86%

SEARHC, Vice Chairman; OVK, President; City of Kasaan, Council Member; ANB Camp 11, President; KHHF, Vice President;  Group, Chairman

 

Director’s Experience

 

Jeane Breinig, PhD

Nominee

Jeane Breinig, PhD has been a director during the following events: Biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0% and the past stagnant economy, and the current stagnant economy.recession.

 

Kenneth Gordon

 

Kenneth Gordon has been a director during the following events: Biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0% and the past stagnant economy, and the current stagnant economy.recession.

 

Eleanor Hadden, MA

 

Eleanor Hadden joined Kavilco in Mayhas been a director since 2014 during thisthe past stagnant economy, and the current recession. Eleanor has contributed to a new balance on the Board of Directors.

 

Ramona Hamar

Nominee

Ramona Hamar has been a director during the following major economic events: Timber sale to ITT Rayonier for $25 million, recessions of 1980 and 1982, sale of Net Operating Loss to Drexel, Burnham and Lambert, Group Inc., 1987 stock market crash, Internal Revenue Service audit on the Net Operating Loss, oversight on the process to become a Registered Investment Company, biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0%, the past stagnant economy, and the current stagnant economy.recession.

 

Laird A. Jones, MBA

 

Laird A. Jones, MBA has been a director during the following events: Biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0%, the past stagnant economy, and the current stagnant economy.

recession.

Louis Jones, Sr.,

 

Louis Jones, Sr. has been a director during the following major economic events: Timber sale to ITT Rayonier for $25 million, recessions of 1980 and 1982, sale of Net Operating Loss to Drexel, Burnham and Lambert, Group Inc., 1987 stock market crash, Internal Revenue Service audit on the Net Operating Loss, oversight on the process to become a Registered Investment Company, biggest bond market crash in 1994, the recession of 1999, 2000 stock market crash, 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0%, the past stagnant economy and the current stagnant economy.recession.

 

Marie Miller

Nominee

Marie Miller has been a director during the following events: 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0%, the past stagnant economy, and the current stagnant economy.recession. Marie was elected Vice President of Kavilco by her peers and is the first woman to hold this post.

 

Frederick O. Olsen, Jr.

 

Frederick O. Olsen, Jr. has been a director since November 2012 during the current stagnant economy. Hewhen he ran successfully ran as an independent nominee. HeFred has been involved with issues regarding stewardship of Kavilco’s land and Kavilco’s participation in the Prince of Wales Island Tribal Conservation District (TCD.) The TCD is a partnership of the island’s four federally recognized tribes and ANCSA Corporations with the goal of pursuing indigenous management of our Native-owned land. For the past 9 years, Fred lived in Kasaan since 2009working for the Kasaan tribe (the Organized Village of Kasaan) as the main tour guide to the totem park owned by Kavilco as well as two years as tribal tourism director. Frederick has been director during the past stagnant economy and the current recession.

 

Melanie Young

 

Melanie Young has been a director during the following events: 2008 collapse of the housing bubble, avoided collateralized debt obligations, collapse of insurance and banking industries, interest rates near 0%, the past stagnant economy and the current stagnant economy.recession.

 

 

Family Relationships

 

Board MemberRelationship
Louis Jones, Sr., PresidentBrother to Ramona Hamar. First Cousin to Laird A. Jones, Eleanor Hadden, Jeane Breinig, and Frederick O. Olsen, Jr.
Marie K. Miller, Vice PresidentSister to Melanie Young
Laird A. Jones, SecretarySisterBrother to Eleanor Hadden. First Cousin to Jeane Breinig, Ramona Hamar and Louis Jones, Sr.
Jeane Breinig, DirectorFirst Cousin to Laird A. Jones, Ramona Hamar, Eleanor Hadden, and Louis Jones, Sr.
Kenneth Gordon, DirectorNo relationship to any Board member
Eleanor Hadden, DirectorSister to Laird A. Jones. First cousin to Louis Jones, Sr., Jeane Breinig and Ramona Hamar
Ramona Hamar, DirectorSister to Louis Jones, Sr. First Cousin to Laird A. Jones, Jeane Breinig, Eleanor Hadden, and Frederick O. Olsen, Jr.
Frederick O. Olsen, Jr., DirectorFirst Cousin to Ramona Hamar, and Louis Jones, Sr.
Melanie Young, DirectorSister to Marie Miller

 

 

Although the Company’s shares are not listed on the NASDAQ Stock Market, the Board uses the NASDAQ standard for determining the independence of board members. Under Rule 5605 of the NASDAQ Marketplace Rules, all of the Company’s directors are independent.

 

Board Leadership Structure

All of the Company’s nine directors are independent“independent persons” as defined by the Investment Company Act of 1940. However, regardless of classification (“independent” or “interested” directors) all directors have an equal say as to management of the Company. The Company is internally-managedinternally managed and has no outside investment advisor. The Board does not have an independent person as the Lead Director. The Board of Directors have determined that the leadership structure is appropriate as the Company does not have any committees and all decisions are made by the full Board of Directors, including employment contracts, leases, and investment policies. The Chairman of the Board is also the President and is responsible for all land issues in the State of Alaska and the special circumstances of an Alaska Native Village Corporation. The President is in contact with the Chief Financial Officer at least twice a week to be updated on all business and portfolio issues.

 

Board’s Oversight of Risk Management

The Board’s role in risk management of the Company is that of oversight. The staff of the Company is responsible for the day-to-day management of the Company including risk management. As part of its oversight, the Board, acting at its scheduled bi-monthly meetings, receives externally generated analytical and written reports on the state of the economy and compliance with applicable S.E.C. regulations. Also, an in depthin-depth review is

conducted on the approved portfolio strategies and investment performance. The Board’s role in risk oversight does not affect its leadership structure.

 

Audit, Nominating and Compensation Committees

The Company does not have an audit, nominating or compensation committee. However, the Board of Directors reviews annually the auditor’s independence letter, management letter, statement of auditing standards letter and internal control memo. The Board of Directors selects nominees from incumbent Directors of the Company and does not have a formal policy regarding the consideration of diversity in identifying Board candidates.

 

The Board of Directors has not established a compensation committee. Given that there are only two executive officers and that the Company does not have equity compensation plans, the Board believes that it is capable of evaluatingcan evaluate the performance of the executive officers and reviewingreview compensation levels. The Board does review employees’ compensation every three years and occasionally reviews per diem and fees, the last review and subsequent employee increase took place in January 2016.2019.

 

The Board of Directors held six regular bimonthly meetings for the year ended December 31, 2016.2019. Each director attended all six meetings.

 

The Board of Directors does not have a policy regarding attendance at the Annual Meeting. All directors were in attendance atattended the 20162019 annual meeting of shareholders.

 

Compensation of Directors

Each officer and director receivesreceive $1,100 in fees and $500 in per diem for each meeting they attend. In 2016,2019, each director attended all six Board meetings and received $6,600 in compensation. The directorsEach director also received an additional $375 in fees and $125 in per diem, and hotel and travel expenses for attendancean additional day at the Whale House Rededication CeremonyJuly meeting in Kasaan. Some Directors also receivedKasaan, AK, and an additional $1,100day at the November meeting in fees and $500 in per diem for attendance at an ANCSA symposium.Ketchikan, AK. The Company pays for up to four (4) days of travel and hotel expenses to attend meetings (and symposium).meetings. The Company also pays medical insurance premiums or reimbursement of out-of-pocket medical expenses for directors.

 

Summary Compensation Table

All compensation paid by the Company for the year ended December 31, 20162018 to each of the directors and executive officers is as shown in the following table. Aggregate compensation for Board members included a yearly fee of $6,600 plus any additional fees as outlined in the “Compensation of Directors” section and any medical and/or dental compensation if received. The President receives salary but has waived theplus out of pocket medical and ental;expenses; the CFO receives salary, plus medical and dental.

Summary Compensation Table for Directors and Officers
Board MemberYearAggregate Compensation from the FundYearAggregate Compensation from the Fund
Jeane Breinig, Director2016$  16,7502019$ 20,263
Kenneth Gordon, Director2016$  18,0302019$ 22,531
Eleanor Hadden, Director2016$    6,8752019$ 12,479
Ramona Hamar, Director2016$    7,6052019$ 11,606
Marie K. Miller, Vice President2016$  18,2942019$ 17,606
Frederick O. Olsen, Jr., Director2016$    7,9752019$   8,800
Melanie Young, Director2016$    9,1232019$ 20,242
Laird A. Jones, Secretary2016$    8,3512019$ 12,479
Louie Jones, Sr., President2016$  75,2162019$ 78,217
Scott Burns, CFO2016$182,9242019$ 206,804

 

(1)  The Company has a retirement plan for its employees; it is a defined contribution plan with the annual contribution being equal to 20% of the participant’s salary. All contributions are pooled in a brokerage trust account held at Charles Schwab.

 

Mr. Louis L. Jones, Sr. and Mr. Burns have employment agreements with the Company that may be terminated by the Company for cause, which includes conviction of a felony, physical or mental disability which makes it impossible to carry out his duties or responsibilities, or any illegal, immoral or dishonest act or omission by the employee, which omission results in material damage to the Company; or willful failure of the employee to discharge the duties required under the agreement. In the event of termination, Mr. Louis L. Jones, Sr. or Mr. Burns shall be entitled to accrued salary, accrued vacation and/or sick leave and a pro rata portion of the Company's contribution to the employee's defined contribution account.

 

Code of Ethics

The Company has adopted a written Code of Ethics that applies to all of the Company’s directors, officers and employees, including its principal executive officer and principal financial officer. The Code of Ethics sets expectations for the exercise of sound judgment and sets high ethical standards in all Company and customer matters. It is designed to promote honest and ethical conduct including in the filing of required financial information and related disclosures, as well as in compliance with laws and regulations. The Code of Ethics mandates accountability for adherence to the Code of Ethics, while a variety of procedures are available to facilitate prompt internal reporting of violations to appropriate persons. The Board is mindful that the success of the Company depends on the ongoing competence, honesty and integrity of its human resources to build relationships of trust with customers and shareholders, and believes the Code of Ethics reasonably deters wrongdoing by directors, officers and employees. The Code of Ethics includes sections on matters such as conflicts of interest, confidentiality, trading practices, and personal conduct. The Code of Ethics is posted on the Company’s website at www.kavilco.com. In addition, any waivers of the Code of Ethics for the Board or executive officers of the Company will be disclosed in a report on Form 8-K.

Compliance with Section 16(A) of the Exchange Act

Based solely upon the Company’s review of the copies of the filings that it received with respect to the last fiscal year, and written representations from certain reporting persons that no other reports were required, during the last fiscal year, all of its officers, directors, and 10% shareholders complied with all applicable Section 16(a) filing requirements.

 

Report of the Board of Directors

In fulfilling its oversight responsibility of reviewing the services performed by the Company’s auditor, the Board of Directors will carefully reviewsreview the policies and procedures for the engagement of the independent auditor. If there are accounting issues, the Board will discuss with BDO, formerly Peterson Sullivan, LLP, the Company’s independent auditor, the overall scope and plans for the audit and the results of its audit, including the matters required for discussion by Statement of Auditing Standards No. 61. The Board will review the written disclosures regarding the independence of Peterson Sullivan LLP,BDO, contained in its letter to the Board of Directors as required by applicable requirements of the Public Company Accounting Oversight Board. The Board determines the compensation of the independent auditor and follows the established policy for pre-approval of all services, audit and non-audit related, provided by the independent auditor. The Board will make a determination that the provision of non-audit related services described in “Audit and Non-Audit Fees” is compatible with maintenance of the independence of the independent auditor.

 

This report is submitted by the Company’s Board of Directors consisting of Louis L. Jones, Sr., Marie K. Miller, Laird A. Jones, Jeane Breinig, Kenneth Gordon, Eleanor Hadden, Ramona Hamar, Frederick O. Olsen, Jr., and Melanie Young.

 

 

Proposal 2 Ratification of Independent Certified Public Accountants

The approval of selection of Peterson Sullivan LLPBDO as independent certified public accountants of the Company is voted on by the Board of Directors at their Board Meeting prior to the Annual Meeting.Election. Shareholders are asked to approve or ratify this selection. Unless the proxy holders are instructed otherwise, proxies will vote for the selection of Peterson Sullivan LLPBDO as independent certified public accountants. If this selection is not approved, the Board of Directors intends to take the matter under advisement. No representative of Peterson Sullivan LLP is expected to be present at the Annual Meeting.

 

Audit and Non-Audit Fees

Peterson Sullivan LLPBDO served as the Company’s independent auditors for the fiscal year ended December 31, 2016.2019. The Board of Directors pre-approved all of the audit related services, tax services and other services provided by Peterson Sullivanthem in 2016.2019.

 

The following table sets forth the aggregate fees for services by the independent auditors for the years ended December 31, 2016,2019, and 2015:2018:

 

2016201520192018
Audit fees$18,177$20,194$    19,000$   18,800
Tax fees$4,895$5,0508,650     8,625
Total Fees$23,072$25,24427,650   26,625

 

Audit Fees:The audit fees are related to the audit of the Company’s annual consolidated financial statements for the years ended December 31, 20162019 and 2015.2018.

 

Tax Fees:The tax fees included services related to preparation of the Company’s tax returns in 20162019 and 2015.2018.

 

Pre-Approval Policies and Procedures

The Board of Directors is responsible for assuring the independence of the independent auditor, including considering whether provision of non-audit related services is compatible with maintaining the independence of the independent auditor. Any non-audit services provided by the auditor must be pre-approved by the Board of Directors.

 

Other Matters

The Board of Directors knows of no matters, other than those mentioned in the proxy, to be brought before the meeting. However, if other matters do properly come before the meeting, it is the intention of the proxy holders to vote proxies according to their best judgment.

By Order of the Board of Directors

/s/Louis L. Jones, Sr., President

Seattle, Washington

October 6, 20179, 2020

 

 

BALLOT

Solicitation by the Board of Directors for the 2017 Annual Meeting of Shareholders being held on November 4, 20172020 annual election.

BALLOTS MUST BE RECEIVED BY NOVEMBER 5, 2020 TO BE COUNTED.

 

The undersigned shareholder hereby grants voting authority to the management appointed proxy holders Laird A. Jones, Melanie Young, and Eleanor Hadden, all with full power of substitution, to any such matter where discretionary voting is requested or where no choice is indicated for the proposal, and in any other matters that may lawfully come before the meeting. Management knows of no other matters to be considered by the shareholder.considered. For further information on the proposals below please consult the enclosed proxy statement.

 

 

Proposal 1. Election of Directors

THE BOARD RECOMMENDS that youCHECK BOX(A)toVOTE DISCRETIONARY and your shares will be voted by the three appointed proxy holders at their discretion.Do not allocate your votes below if you are checking box A (voting(A) to vote discretionary.)

If you choose to check box (B) you need to specify the number of votes you wish to give each nominee next to that nominee’s name. See your total # of votes to cast below.

 

(A)  [] TO VOTE DISCRETIONARY for the election of three nominees as set forth in the Board of Directors Proxy Statement for the three-year terms for Marie Miller, Ramona Hamar, and Jeane Breinig.

 

(B)       [ ] TO VOTE DIRECTED in the manner set forth below for the election of the Nominees below for the Board of Directors of the Corporation for three-year terms ending in 2020.2023.

 

 

Name:
# of Shares:X 3 votes per share
Total # of votes to cast:

 

FOR WITHHOLD ABSTAIN

(# of votes) (quorum only)

Laird A. Jones ________________________________________

Melanie Young ________________________________________Marie Miller ___________________________

Eleanor Hadden _______________________________________

Ramona Hamar ___________________________

Jeane Breinig ___________________________

 

 

Proposal 2. Ratification of Peterson Sullivan LLPBDO as independent public accountants.

THE BOARD RECOMMENDS that you voteFORproposal 2.

 

[ ] FOR[ ] AGAINST [ ] ABSTAIN

(quorum only)

 

The Board of Directors solicits this proxy and it will be voted as specified.

Shareholder: Sign your name as it appears in the box above. This proxy must be dated and signed in order for your vote to be counted.

 

 

Date: , 20172020 Signature:________________________________________________________________________________________________________

 

as custodian for:___________________________________________________________________________________________________________________________________________________________________

(Print minor’s name if applicable)

When signing as custodian for a minor, or as executor, administrator, attorney, trustee or guardian, please write your full title as such. If your name appears as “John A. Smith, Sr., as custodian for John A. Smith, Jr.,” sign “John A. Smith, Sr. as custodian for John A. Smith, Jr.”

 

A Stamped, Return EnvelopeReturn-Envelope Has Been Provided - Remember to DATE and SIGN above

 

Privacy Policy

The Company has adopted the following privacy policy:

This Privacy Policy sets forth our policies with respect to non-public personal information of our shareholders and former shareholders. These policies apply to individuals only and may be changed at any time, provided a notice of such change is provided to you.

You may provide us from time to time with personal non-public information about you, such as your address, your social security number, and information about your family.

We do not disclose your personal non-public information to anyone, except as follows:

·      We may disclose your personal non-public information if you direct us to do so, or if we are required by applicable law to do so.

We seek carefully to safeguard your private information and, to that end, we restrict access to nonpublic personal information about you to those employees who need to know the information to enable us to provide services to you. None of your personal, non-public information may be accessed by anyone on our website.

A copy of the Privacy Policy will be mailed to the shareholders annually with the annual report to shareholders.

PRIZES

§3 Voting Shareholders Will Win $350Early Bird Special Drawing

Mail in Your Ballot Right Away to be Entered in the

Early Bird Special

Mail must be postmarked on or beforeOctober 24, 201730, 2020 to be eligible.

Youdo nothave to be present at the Annual Meeting to win.

§  5 4Voting Shareholders Will Win $200$1,000ea.

§6Voting Shareholders Will Win $500ea.

All Returned Ballots Drawing

Mail in Your Ballot

- All Returned Ballots Entered

Youdo nothave to be present at the Annual Meeting to win.returned ballots entered.

§  5 20Voting Shareholders Will Win $100$300ea.

Mail in Your Ballot§20Voting Shareholders Will Win $200ea.

Attend the Annual Meeting

Board members are not eligible for this drawing.

Youmust be present at the Annual Meeting to win.

 

With Only 160162 Voting Shareholders,

You Have Anan Excellent Chance Toto Win!

MAIL IN YOUR BALLOT TODAY

Ballots must be received by November 5, 2020

 

 

Winners will be announced at the Annual Meeting on November 4, 2017by mail and in the Kavilco Newsletter